Before Your Visit
To help reduce your wait time, please register using the online patient portal. If you are a new patient, please contact your provider’s office directly to create an account.
As an alternative to using the patient portal, the following forms can be printed and completed to bring with you to the office on the day of your appointment.
- Patient Registration
- New Patient History
- Financial Policy
- Authorization to obtain, release or review Protected Health Information (PHI)
- Protected Health Information (PHI) Disclosure Consent
Additional information to review prior to your visit:
- Notice of Privacy Practices – English
- Notice of Privacy Practices – Spanish
- Health Plan Participation
- Women’s Care Florida Laboratory – Notice to Patients
- Florida Birth-Related Neurological Injury Compensation Association (NICA)
- Watch our Binding Arbitration video and review frequently asked questions
Copayments, Coinsurance, & Deductibles
We collect applicable copayments, coinsurance, and deductibles at the time of service. When visiting our office, please bring your most current insurance card to ensure the information is valid. Incorrect or out-of-date information will delay processing of your claim, and you may be responsible for payment in full.
We currently accept payment in the forms of Visa, MasterCard, Discover, American Express, cash, and personal checks, as well as accept financing payments through CareCredit.
If you have a balance to be paid after your service, you will receive a statement in the mail. Please note that you can either send a payment through the mail or pay by credit card through our secure portal.
Frequently Asked Questions
Do I require a referral to see a Women’s Care Florida physician?
If you have an HMO plan, you will probably require a referral from your Primary Care Physician (PCP). If you have a PPO plan, you probably do not require a referral. Regardless of what type of plan you have, if you are under the care of a PCP you should discuss your situation with him/her because the PCP will understand the requirements of your Health Plan and the PCP is often the one required to make the referral. If you do not have a PCP, or you still have questions, please call the member services number on your insurance I.D. card.
What happens if I do not have a properly authorized referral before I see a Women’s Care Florida physician?
There are several problems that could arise if your referral is not properly completed with any required prior authorization before you receive services at Women’s Care Florida. While health plan rules vary, here is a sample of what may happen:
- Your appointment with the physician or service may be delayed until the referral is made/properly authorized.
- For some health plans, you may be responsible for payment of the bill.
Will I be required to pay anything when I arrive at the office?
You will be required to pay any applicable copayments, coinsurance and deductibles. If the service is not a covered service, you will be responsible for the amount in full.
Do you offer financing for patients?
We are committed to improving the health of women every day regardless of patients’ ability to pay. We realize that paying for medical bills may be difficult and are pleased to accept financing payments through CareCredit. The Women’s Care Florida Financial Counseling Department can agree a payment plan that aligns with your budget. Please contact our team at 813-286-0033 option 3 if you have questions regarding a statement or to discuss payment arrangements.
Should I bring my insurance card with me?
Yes, the information on your insurance card is needed in order for Women’s Care Florida to file a claim with your insurance company or companies. When you register, we will ask for information about your insurance coverage and have you sign a few forms. This registration process goes much faster when you bring your insurance information with you.
Do I need to let my insurance company know that I will be visiting a specialist? What will they cover?
Because there are so many types of insurance plans, it is difficult for us to tell you whether or not you need prior approval or notification for your visit. Contact your insurance company with specific questions about what is or is not covered by your insurance plan.
How do I know if my insurance company will cover my visit or certain services?
Coverage varies with each insurance company. Medically necessary and appropriate services may not always be covered by your insurance contract. Please refer to your insurance member handbook or call your insurance company with questions.
Will you bill my insurance company for me?
Yes, as a courtesy we will bill your insurance company. It is your responsibility to provide any requested information to your insurance company (accident information, claim forms, etc.).
How will I know if my insurance company has paid my bill?
If there is a balance due from you after the insurance company has paid its portion, we will send you a statement. This statement indicates the amount that has been paid and any balance you are required to pay. This is your bill. You are required to pay this bill in full.
What do I do if I disagree with how much my insurance company has paid on my bill?
If you disagree with the insurance company’s payment amount or whether or not they cover a service, contact the insurance company and ask them to review how the claim was processed. If the insurance company finds that an error was made, note the information and whom you talked to at the insurance company. Request an anticipated payment date and ask if they need anything from you. If the insurance company feels the bill was paid correctly and you still disagree, find out from the insurance company what you need to do to file an “appeal” with them. Filing an appeal will not guarantee that the insurance company will pay more on your bill, but the claim will be reviewed for reconsideration.